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Full Role Description of a DESA
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District Explorer Scout Administrator Role Description Outline
Title: District Explorer Scout Administrator (DESA)
Outline: Maintaining a free flow of information across the District to ensure that every Explorer Scout has access to the full Explorer Scout Programme offered by every Explorer Scout Unit and across the District.
Responsible to: District Explorer Scout Commissioner (DESC)
Responsible for: N/A
Main contacts: DESC, All District Explorer Scout Leaders, GSLs, ACC (Explorers), County Scout Network Commissioner and Scout Section Leaders.
Appointment requirements: To understand and accept The Scout Association’s policies, have a
satisfactory CRB clearance and Completion of Module 1, Essential Information. Computer skills relating to database and spreadsheet management, access to email and the Internet would also be useful.
Main tasks:
- Development and upkeep of the District Explorer Scout Records.
- Keep and maintain records of all Partnership Agreements set up between supporting Groups and Explorer Scout Units and that all subsequent updated copies are also kept.
- Keep records of all Explorer Scout meetings held at District level.
- Liaise with GSL(s) and Scout Leader(s) in order to maintain a register of Scout Section members over the age of 13, to assist recruitment in Explorer Scout Units through the effective use of the moving on award.
- Communicate with potential Explorer Scouts to make them aware of the opportunities available to them in Explorer Scouting.
- Maintain a high level of Communication with all Explorer Scouts and Explorer Scout Leaders in the District, to assist retention.
Person Specification – DESA
| Knowledge and experience | Essential/Desirable |
| Experience of maintaining accurate records | Essential |
| Experience of minute taking | Desirable |
| Understanding of the challenges of working in the voluntary sector | Desirable |
| Experience of working in the Scout or Guide Movement as an adult | Desirable |
| Skills | Essential/Desirable |
| Excellent written and oral communication skills | Essential |
| Provide advice and guidance effectively to others | Essential |
| Build and maintain effective systems for accurate record keeping of the Explorer Section in the District | Essential |
| Enable others to identify issues, develop attainable objectives and gain the necessary skills and confidence to work as an effective team | Essential |
| Plan, manage and monitor own tasks and time | Essential |
| Use basic computer software | Essential |
| Personal qualities | Essential/Desirable |
| An understanding of the needs of adult volunteers | Essential |
| Flexible approach | Essential |
| Self-motivated | Essential |
| Able to work as part of a team and promote good teamwork | Essential |
| Resourceful, energetic and enthusiastic about the job | Essential |
| Acceptance of the fundamentals of the Scout Movement | Essential |